Office Assistant

Job Description

Description

Summary:

We are seeking a highly organized and detail-oriented Office Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. The Office Assistant will be responsible for answering calls, scheduling appointments, filing, and data entry. The successful candidate will have excellent communication skills, be able to multitask, and work well under pressure.

Responsibilities:

Answer and direct phone calls

Organize and schedule appointments

Write and distribute emails, correspondence memos, letters, faxes, and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Update and maintain office policies and procedures

Order office supplies and research new deals and suppliers

Maintain contact lists

Book travel arrangements

Submit and reconcile expense reports

Provide general support to visitors

Qualifications:

Proven experience as an office assistant or in a relevant administrative role

Knowledge of office management systems and procedures

Excellent time management skills and ability to prioritize work

Attention to detail and problem-solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills

Proficient in MS Office

Skills