Full-time / Administrative Virtual Assistant (Remote)

Job Description

We are looking to add a high-energy Administrative Office Assistant to our growing Large Format and Signs division. The position would be aimed at the coordination of a wide variety of tasks including client support, basic estimating, product sourcing and other front-office responsibilities. Our environment is fast paced and requires the ability to manage multiple and diverse tasks and priorities.

What You’ll Do

Receive and process incoming job tickets

Assist tracking the status of multiple ongoing sign projects

Develop estimates for basic large format and sign related projects

Source basic products and write purchase orders

Provide customer service to existing accounts

Answer, screen and transfer phone calls when needed

Provide customers with updates on projects

Perform other, job-related, duties as assigned

Our Ideal Candidate

Preferred to have an understanding of retail/POP graphics, digital printing, large format printing and sign related terms, materials and production processes

Proficient in Microsoft Suite (Outlook, Excel, Word)

Familiar with QuickBooks helpful

Experience with basic estimating helpful

Internet savvy

Organization skills for multi-tasking and recognizing, setting, meeting multiple demands on time

Professional demeanor

Physical Requirements

Significant periods of time sitting or standing

Occasional walking up and down stairs to visit key departments for coordination

Significant periods of screen time

Fine motor skills sufficient for keyboarding, manipulation of artwork and documentation

Ability to distinguish colors and shades

Ability to occasionally lift up to 40 pounds (marketing materials, products, collateral)

Skills