Accounts Payable Clerk

Job Description

We build on a unique foundation: Our reach is global; we discover through best-in-class science; we protect through work on the ground with local and indigenous people; we inspire through our world-class zoos, aquarium, and education programs; and we leverage our resources through partnerships and powerful policy influence. Our more than 4,000 diverse, passionately committed team members in New York City and around the world work collectively to achieve our conservation mission.

Summary of Position Function:

The Accounts Payable Clerk has the responsibility to process payments that are due to vendors. This includes verifying invoices and applying expenses to the appropriate items on the purchase orders. Payments are processed in multiple types of currencies using various modes of payment.

Primary Responsibilities:

Process large volume of invoices in an accurate and timely manner.

Upload invoices into document storage software

Close interaction with the Purchasing department to ensure the WCS procure-to-pay process is followed.

Ensure payments are processed within the payment terms, including discounted payment terms, if applicable.

Process price and quantity variances in accordance with Accounts Payable procedures

In the case of non-quotation of Purchase Order (PO) on invoices, contact vendor to request updated invoices with PO disclosed.

Assist in the mailing of vendor checks, processing vendor wires and ACH payments on a weekly basis.

Investigate and resolve any discrepancies regarding invoices and vendor statements.

Verify inquiries regarding payments to confirm that inquiries and invoices are originating from a proper source.

Monitor the Accounts Payable department email daily.

Correspond with vendors and WCS employees via email and phone in a professional and timely manner.

Qualification Requirements

Position Requirements:

Associates degree in accounting desired.

SAP experience a plus

Strong analytical and spreadsheet skills.

Ability to work with multiple databases/financial programs.

Good verbal and written communication skills

Have a good working knowledge of the Microsoft Office Suite, including Excel, Word and Outlook

Effective “roll up the sleeves” and “willing to do” work ethic.

Have strong interpersonal skills, an ability to work well with a wide variety of people in a team setting, and ideally, a sense of humor.

WCS is an equal opportunity employer, and the organization complies with all employment and labor laws and regulations that prohibit discrimination in hiring and ensures that candidates from all backgrounds are fairly and consistently considered during the recruitment process. We are dedicated to hiring and engaging a diverse workforce. We are committed to cultivating an inclusive work environment and look for future team members who share that same value. The organization provides equal employment opportunities for all qualified candidates. The organization does not discriminate for employment based on gender, race/ethnicity, religion, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, caste, genetic information or any other covered status or characteristic protected by laws and regulations/and similar categories.

It is everyone’s responsibility to ensure that we do not tolerate discrimination or harassment based upon a person’s membership in one of these protected categories in areas such as recruitment, selection, job assignment, supervision, training, promotions, job grading, transfers, termination, compensation, benefits, educational opportunities, WCS sponsored recreational activities and facilities.

Skills