Office Assistant Part-Time (Remote)

Job Description

Job Summary:

Provides intermediate level administrative support to a department or Service Center.

Functional Expertise:

• Answers telephone calls; checks in and escorts visitors; opens and distributes mail; performs word

processing and data entry; maintains files; orders supplies; reviews and/or verifies payroll; forwards

information to internal departments for processing; performs photocopying as required.

• Prepares and enters purchase orders or voucher requests into PeopleSoft Financials; tracks paid invoices

for budget reconciliation and planning; interfaces with vendors.

• Provides customer service, internally and externally; answers routine questions, provides information,

resolves or researchs issues, provides follow-up.

• Performs other support duties specific to functional department.
• Maintains spreadsheets and databases; performs queries; compiles data and prepares reports.

SECONDARY / MAY OR MAY NOT BE APPLICABLE:

• Reviews budgeted vs. actual expenses for variance; tracks expenses.
• Reconciles corporate credit card statements; enters into PeopleSoft Financials or forwards to Accounts

Payable department.

• Coordinates meetings; sends invitations and reminders; arranges for refreshments and audio-visual

equipment; prepares agendas, documents, and PowerPoint presentations; performs room setup.

• Monitors open and pending work orders.
• Serves as central point for information requests and/or information distribution (e.g., announcements,

reminders, bulletin boards) pertinent to department or service center.

Education, Certifications/Licenses Requirements:

Required:

• High school diploma or GED

Skills