Assistant Manager - Human Resource - SIlvassa Plant

Job Description

Job Description – Assistant Manager/Manager, Plant HR & Administration

Company: NITCO Limited

Division: Marble

Location: Silvassa

Department: Human Resources & Administration

Reporting To: Plant Head / Corporate HR

Role Overview

The Manager – Plant HR & Administration will independently manage the complete HR, industrial relations, statutory compliance and administrative functions of the Marble Plant at Silvassa. The role involves supporting approximately 100 on-roll employees and 250 contractual employees while ensuring smooth plant operations, workforce discipline and legal compliance.

Key Responsibilities

Plant HR Operations

• Manage the complete employee lifecycle, including onboarding, attendance, confirmation, transfers, disciplinary matters and separation.
• Maintain employee records, personal files and HR documentation.
• Ensure accurate attendance, shift schedules, leave and weekly-off records in the HRMS.
• Address employee grievances and promote a positive work environment.
• Implement corporate HR policies and processes at the plant.

Payroll and Benefits

• Verify monthly attendance, overtime, leave, incentives and deductions.
• Coordinate payroll inputs for on-roll and contractual employees.
• Ensure timely processing of salaries, statutory deductions and employee benefits.
• Coordinate PF, ESIC, gratuity, bonus, Mediclaim and other applicable benefits.

Industrial Relations and Employee Relations

• Maintain healthy relations with employees, workmen and contract labour.
• Handle grievances, misconduct, absenteeism, domestic enquiries and disciplinary action.
• Support management in resolving labour-related issues.
• Monitor workforce discipline, productivity and employee engagement.

Statutory Compliance

• Ensure compliance with applicable labour laws, including the Factories Act, Contract Labour Act, Minimum Wages Act, Payment of Wages Act, Bonus Act, PF and ESIC regulations.
• Maintain statutory registers, licences, returns and compliance records.
• Coordinate with labour authorities, factory inspectors and other government departments.
• Support internal, statutory and external compliance audits.
• Ensure contractors comply with all labour-law and documentation requirements.

Contract Labour and Vendor Management

• Manage approximately 250 contractual employees across plant operations.
• Monitor contractor licences, wage payments, attendance, statutory contributions and records.
• Coordinate workforce deployment based on production requirements.
• Evaluate vendor performance and resolve workforce-related concerns.
• Verify contractor invoices before processing.

Talent Acquisition and Workforce Planning

• Manage recruitment for plant-level technical, operational and support positions.
• Coordinate manpower planning with production and functional heads.
• Organise walk-in interviews, local hiring drives and institute tie-ups.
• Build a pipeline of ITI, Diploma and experienced plant candidates.
• Monitor vacancies, offers, joining status and recruitment timelines.

Training and Employee Engagement

• Conduct employee induction and plant orientation programmes.
• Coordinate technical, safety, behavioural and compliance training.
• Maintain training calendars, attendance and effectiveness records.
• Organise employee engagement, welfare and recognition initiatives.

Plant Administration

• Manage security, housekeeping, canteen, transportation, accommodation and general administration.
• Supervise administrative vendors and service contracts.
• Ensure proper upkeep of plant facilities, guest houses and employee amenities.
• Coordinate employee travel, accommodation and transport arrangements.
• Monitor administrative expenses and identify cost-saving opportunities.
• Coordinate the allocation of laptops, mobile phones, uniforms, ID cards and other assets.

Safety and Welfare

• Coordinate with the EHS team to ensure adherence to health and safety requirements.
• Support safety committees, emergency-response initiatives and employee medical programmes.
• Ensure availability and maintenance of statutory welfare facilities.
• Promote safe work practices across on-roll and contractual employees.

MIS and Reporting

• Prepare monthly HR dashboards covering manpower, attendance, overtime, absenteeism, attrition, recruitment and compliance.
• Track HR and administrative budgets.
• Submit timely reports to the Plant Head and Corporate HR.
• Highlight workforce risks and recommend corrective measures.

Qualification

Skills