Virtual Office Administrator (Remote)

Job Description

Virtual Presence & Communication

• Ability to confidently communicate and collaborate with top Firm Leadership, including C-Suite, SBU Leaders, PSC Leaders, Office Managing Partners and Administrative Leadership.
• Ability to authentically connect and lead with true influence across virtual platforms
• Ability to inspire confidence among colleagues that you are capable, knowledgeable and reliable
• Promote tools for your colleagues to get in touch with you (open door policy)
• Deploy key tactics for virtual office/committee/team meetings
• Fill screen with your full head and shoulders
• Talk confidently, speaking as if you’re filling a large conference room
• Nod and ask follow-up questions to let your colleagues know you’re actively listening
• Actively and strategically use Microsoft Teams and all of its features and promote its use among Virtual Office members
• Oversee internal communication for items of interest to the virtual office
• Regularly meet with and provide updates to Office Managing Partner
• Facilitate Office Meetings and prepare presentations for same

Virtual Office Committees

• Facilitate and attend Committee Meetings with Committee Chairs
• Participate on Committees, as needed, and assist with strategic planning, event planning, and meeting objectives.
• Provide regular Committee updates to Office Managing Partner

Collaboration with Virtual Office Managing Partner

• Assist OMP with annual OMP budget projections
• Monitor the OMP’s budgets
• Assist OMP with managing sponsorships, and client development activities
• Plan and manage office wide Esprit de Corps events
• Assist OMP with DE&I initiatives
• Prepare agenda and attend monthly partner, staff and all office meetings

Financial Management

• Prepare and be accountable for annual budgets for the office, including monthly tracking of expenditures and preparation of a monthly variance analysis.
• Review, approve and submit all office vendor invoices (both for the office and for client development sponsorships).
• Provide monthly updates of budget and actual spend to Office Managing Partner

Skills