Administrative Office Assistant (Remote)

Job Description

The Administrative Office Assistant will be responsible for supporting the Distribution Center Manager and Supervisors. This position will serve as a confidential assistant. Position will perform routine and extemporized office and administrative tasks as needed.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Assist with maintaining any facility changes due to COVID-19 guidelines
• Maintain a safe, neat, and clean work area by adhering to safety regulations.
• Receives calls and/or greets visitors, takes and relays messages, responds to requests for information; provides information or directs caller/visitor to appropriate individual.
• Processes vendor invoices timely.
• Prepares daily, weekly, or monthly reports as needed.
• Maintains and/or creates necessary files or record keeping systems, to include sorting, labeling, filing, and retrieving documents, or other materials.
• Provides clerical/administrative support to team as needed; duties to include but not limited to: photocopying, faxing, mailing, and filing.
• Maintains calendars, schedules and coordinates appointments as needed.
• Writes or drafts correspondences, reports, documents and/or other written materials.
• Reviews incoming correspondence; initiates replies as appropriate; routes matters requiring action by staff or management and follows up to ensure actions are completed.
• Reviews outgoing correspondences; edits written material for accuracy, format, and arrangement of material.
• Records and/or transcribes minutes of meetings, hearings, dictation, dialogue, etc., and produces document in draft or final format in the absence of the HR Assistant.
• Interacts with managers and leaders to prioritize and assist with the execution of multiple tasks and activities required to meet deadlines.
• Prepare correspondence independently or from verbal instruction.
• Performs special projects and other duties as assigned.

REQUIREMENTS FOR POSITION:

• Excellent attendance
• Ability to work with customers and co-workers and keep a positive, supportive attitude towards the Company and job; excellent interpersonal skills.
• Ability to work in fast-paced, high-volume environment and meet deadlines.
• Ability to work efficiently with minimal supervision.
• Able to work both independently and within a team.
• Knowledge of Internal Operating System(s) and Microsoft Office is necessary to perform job.
• Administrative skills which must include excellent verbal and written communication skills.
• Attention to detail, organizational, analytic, and problem-solving skills.
• Ability to maintain high level of confidentiality.
• Responsive to staff needs, including professionalism, respect and consideration of others.
• Demonstrates flexibility and the ability to quickly adapt to change in the work environment.
• Demonstrates accuracy and thoroughness and monitors work to ensure quality.
• Mandatory overtime as required, which may include weekends.

EDUCATION & EXPERIENCE:

• High School Diploma; Bachelor’s Degree preferred, but not required.
• A high proficiency with Microsoft Office Programs and the ability to type 50+ wpm is required.
• A minimum of 2 years of Clerical/Administrative experience and/or education is mandatory.
• Bilingual strongly preferred.

Skills