Full time / Entry level Office Assistant (Remote)

Job Description

The Office Assistant is a full-time position with three specific areas of responsibility: administrative support to the Chief Executive Officer; administrative support to the Executive Leadership Team as well as administrative support to the Human Resources Manager.

General Duties and Responsibilities

• Prepare digital, audio-visual, and hard copy presentation materials and periodic reports using multiple software programs
• Draft correspondence and/or communicate directly on CEO’s behalf as requested
• Manage CEO contacts, office files, and other record keeping, including legal and other sensitive, confidential documents
• Special project research, database development and management, targeted event support, and other projects as directed

CEO & Leadership Team Travel and Calendar Management

• Handle day to day activities of senior executives, including managing calendars for internal and external meeting requests, domestic and international travel reservations, conference calls, and other events
• Manage executive team expenses including travel reimbursements and monthly credit card reconciliation
• Distribute meeting agendas, take notes/minutes, and distribute follow-up/action items
• Assist Human Resources Manager with governance related tasks
• Other duties as assigned

Requirements

• 1-2 years’ experience as a C-level Office Assistant or Senior Administrative Assistant
• Expert-level proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint
• Excellent verbal and written communication skills
• Ability to maintain absolute confidentiality
• Proven ability to independently take appropriate action and make sound decisions within scope of authority
• Ability to create, compose, and edit written materials
• Highly organized with the ability to prioritize and track multiple ongoing tasks; exceptional attention to detail
• Proven ability to establish and maintain effective professional relationships with all staff levels, volunteers, key executives and public
• Ability to work in a fast-paced, high-pressure environment as part of a team atmosphere, including effective coordination with members of other departments

Skills