Virtual Executive Assistant (Remote)

Job Description

We offer an excellent opportunity for an Executive Assistant to support our Federal Research Operations Team and project leadership team members.

Responsibilities

• Responsible for calendar management; exercises considerable judgment and discretion in handling requests for appointments, telephone calls and group meetings
• Acts as a liaison with other groups, including senior-level management
• Prepares effective correspondence; prepares presentations under direction from Principle
• Prepares complex administrative and project financial reports from company databases
• Records notes and minutes from meetings and conference calls
• Reviews timesheet and training reports for Principle’s direct reports; follows up independently to facilitate compliance
• Reviews and prioritizes mail and email; resolves and delegates any issues
• Makes travel arrangements; prepares and submits related expense reports for designated principles

Qualifications

• Bachelors Degree along with 5+ years of experience as an Executive Assistant or AA/AAS degree with 7+ years of experience as an Executive Assistant.
• Maintains a high level of professionalism consistent with our principles and core values and be able to handle all business requests with discretion and confidentiality; reliable and proactive with the ability to conduct oneself in a mature manner; proactive and be able to anticipate needs/requests and act upon them without being asked;
• highly organized and efficient with the ability to perform multiple requests/priorities along parallel paths.
• Proficient in MS Office applications and have the demonstrated ability to learn new computer applications and generate complex reports.

Skills