Full time - Virtual Executive Assistant (Remote)

Job Description

The purpose of this position is to lead the company’s efforts to efficiently and effectively execute administrative functions for the SVP Product Business Development.

Primary responsibilities include the following:

Providing executive level administrative support to the SVP Product Business Development, including:

• managing the SVP’s schedule and Outlook calendar to specifications
• coordinating SVP’s meeting logistics, travel arrangements, and communication between direct reports
• performing Internet research as requested
• reviewing the SVP’s and direct reports Corporate VISA statements to ensure all receipts match and information is correct before obtaining approval and sending to Expense Payables
• tracking vacations for the SVP and his/her direct reports and submitting SVP’s Time Off Requests
• ordering and maintaining inventory of supplies
• managing department requests for computer access, software, equipment, space, etc.

Responsible for answering and following through on phone calls to the SVP’s office and managing all inbound and outbound correspondence in the SVP’s office, including:

• handling customer calls, internal calls, and external calls (solicitations, requests for meetings, etc.) while providing information, taking messages, denying requests, scheduling meetings or determining the appropriate person or department for follow through as needed
• opening, reviewing, and arranging mail in priority action order for SVP’s review
• processing letters from customers or vendors
• ensuring the timely and complete follow-through of all correspondence, both internal and external
• creating well-organized inter-office communications
• communicating assignments to and requesting information from SVP’s direct reports and various others throughout the organization
• establishing and maintaining a consistent filing system to include all correspondence and necessary documentation that support department decisions

Skills